𝐄𝐦𝐚𝐢𝐥 𝐀𝐒𝐀𝐏: As soon as you see a scholarship advertised by a professor, email him/her immediately. The first ones get noticed. Later your email gets disappeared in the rush.
𝐒𝐚𝐦𝐞 𝐟𝐨𝐧𝐭 𝐬𝐭𝐲𝐥𝐞 𝐚𝐧𝐝 𝐬𝐢𝐳𝐞: Make sure that the same font style and font size are used throughout your email’s body. Any mismatch shows that you have copied content, which might give the impression that you are lazy and careless.
𝐀𝐭𝐭𝐚𝐜𝐡𝐦𝐞𝐧𝐭𝐬: Attach important documents such as CV and transcripts upfront with the email. Facilitate the professor, don’t make him/her ask for these documents.
𝐏𝐫𝐨𝐨𝐟𝐫𝐞𝐚𝐝: Thoroughly proofread your email to make sure that any titles and names (e.g., professor’s name, lab’s name, university’s name) are correct. Any mistake here will display a copy-paste approach.
𝐊𝐞𝐞𝐩 𝐢𝐭 𝐜𝐨𝐧𝐜𝐢𝐬𝐞: Professors don’t have time to read long emails. Focus on key points – your publications, alignment of the research background, GPA, graduation school, English score, etc.
Understand through Image
Save this image, and it will help you when you will start emailing the professor.
Mistakes to Avoid When Emailing
I have evaluated an email sample available for you. It is full of mistakes as mentioned in the following paragraphs.
- Missing a Formal salutation
- Personal Pronoun mistakes
- Requesting in first sentence
- Unclear research interests
- Complete name of the research group
- Specify University name
- Mistakes in mentioning work experience
- Dont sound desperate
- Avoid being annoying